Order desk to distribution centre
Phase 1 covers how Ashoka Footwear takes an order and gets it to a distributor: capture from the sales agent app, the distributor's B2B app or the order desk; approval by Accounts on credit limit and payment history; a stock check at the Padmapukur DC in Kolkata; fresh stock from the Nalmuri factory against a transfer PO; then packing, two-leg dispatch, purchase returns and the books. Everything moves in cartons.
Four surfaces, one workflow
Every surface reads the same data, so an order punched in one appears everywhere with the same status.
Web ERP
Control tower, order desk, distributor onboarding, DC stock check, warehouse stock in cartons, receiving against a transfer PO, packing, dispatch, purchase returns, damage stock and full order-to-cash accounting.
Open web ERP → Field sales agents · approvers · DC gateSales agent app
Geo-fenced attendance, beat plan, order capture with live credit, distributor onboarding with shop geo-tag, targets and expenses.
Open sales agent app → Distributors and their staffB2B distributor app
Order cartons from the DC's live stock, see credit, pay invoices, track shipments through both transport legs, confirm delivery and raise returns.
Open B2B app → System administratorsAdmin panel
Distribution centres and their policies, users and roles, approval workflows, numbering, geo-fence and expense policy, masters.
Open admin panel →Walk the Phase 1 flow
In the order it happens. Each link opens that step on the surface where it takes place.
Assumptions to confirm
Decisions the prototype makes that Ashoka Footwear should confirm or correct before build.
- 01One distribution centre — Padmapukur, Kolkata — serving every distributor. The master is a list, so a second DC later is configuration.
- 02The carton is the unit — distributors order cartons, the hub transfers cartons, the DC packs and ships cartons. A carton holds 24, 36 or 48 pairs in a fixed size mix.
- 03Approval order — desk validation, then Accounts on credit limit, payment cycle and payment history, then the DC stock check.
- 04Nothing enters the DC without a transfer PO raised by the factory on the DC's behalf, and a receipt can never exceed the PO quantity.
- 05A-grade only. Grade is a field on every article, lot and carton, with B registered but switched off — admitting B later is a setting.
- 06The hub and the DC share one GST registration — both in West Bengal — so stock moves on a delivery challan, not a stock-transfer invoice. To confirm.
- 07GST at 5% on footwear up to ₹2,500 a pair — to confirm with their tax advisor against actual HSN.
- 08Invoices are raised at packing, and Accounts clears the payment position before the gate pass.
- 09Dispatch runs in two legs — a local transporter to the parent shipper's hub, then the shipper to the distributor — and the DC bears the freight on both. Recovery from the distributor to confirm.
- 10Purchase returns are inspected carton by carton at the DC and end as a replacement, a restock or damage stock; only stock that stays is credited.
- 11An article at or below its threshold triggers a fresh stock request, topped up above the threshold in whole cartons.
- 12Factory shortfalls are logged for the planner in Phase 1 and become production requests in Phase 2.
Design plan to finished goods, at the Nalmuri factory and the Padmapukur EVA unit
- Design plan with a 7-digit plan number
- Upper — cutting, printing, strap, stitching, insole
- Moulding, packing and the DC challan
- Job work by contractor, rate × pairs accepted
- Department stock and BOM
- Material request to the factory store
- Purchase request and quote comparison
- PO, GRN and QC